The Tamura Group is working to maintain and strengthen its compliance and risk management systems in order to ensure compliance with corporate ethics and laws and regulations and address a wide range of management crises appropriately.
Policy for Compliance
In order to perpetuate an enterprise and to continuously respond to stakeholders’ requests, it is necessary for the enterprise to conduct its corporate activities in compliance with laws and regulations and with a high sense of ethics. Based on the “Ethics Compliance Standard” and “the Tamura Group Code of Conduct,” the Tamura Group has prepared the Compliance Handbook and has set the following behavioral criteria to be observed in the course of daily operations, aiming to prevent any and all dishonest and unlawful acts.
・Respect of human rights and prohibition of power harassment and sexual harassment
・Management of classified information and prohibition of its leakage
・Protection and handling of personal data
・Prohibition of retention of insider information and transaction based on it
・Proper use and protection of the Company's assets and intellectual property
・Prohibition of bribery and excessive entertainment/gifts
・Prohibition of involvement in anti-social activities
・Other risks inherent in each type of work that are identified by division
Furthermore, the Tamura Group integrated the compliance promotion function into its CSR promotion system in April 2016, thereby working on the compliance promotion activities.
Internal Reporting System
The internal reporting system has been developed to establish and strengthen the compliance system by accepting consultations/reports on, whether or not organized or individual, suspected illegal or similar acts occurring inside the Tamura Group, aiming to ensure early detection, correction, and prevention of problematic acts.
◆Ethics Consultation Windows
The In-House Window that served as the in-house information disclosure system was renamed the Ethics Consultation Windows in April 2016 and the operational system has been improved. In addition to an in-house window, a “independent window” independent of management was newly set up with the aim of adding a consultation function to the existing function of receiving only misconduct reports, thereby preventing the occurrence and worsening of compliance-related problems.
All officers, employees, etc. of the Tamura Group are eligible to access either the “in-house window” or the “independent window” to anonymously report a problem or hold consultations. Anonymity is ensured by use of the outside system, thereby reducing anxiety associated with reporting/consultation. Moreover, protecting anonymity of persons who make a report or hold consultations and prohibiting disadvantageous treatment are stipulated in the Internal Reporting Regulations.
In FY2018, the number of cases of internal reporting and consultations was 11 (7 in FY2016, 13 in FY2017). Continued efforts will be made to further disseminate this internal reporting system to ensure that it functions effectively.